Minutes of Budget & Board of Directors Meeting.
November 15, 2004
Brian Kirkpatrick called the meeting to order at
President: Brian Kirkpatrick, Treasurer: Peter Grant, Secretary: Donna Gerritsen
and Director: Stu Lewis. Vice President: Ty Bevington by way of speakerphone,
thus establishing a quorum. Also attending: Sherry Danko and Paul Michalezka
representing Star Hospitality Management, Inc.
Grant provided an overview of September financials following which there was
discussion concerning procedures for sending late letters. Sherry confirmed that
Management will send them at 30 days from due date and will e-mail the list to
the Board at the same time. Management will also separate the Villas receivables
for Amenities and the Water/sewer so the account may be tracked more easily.
Sherry Danko reported that Star had sent a " past due” notice to Mr. Al
Cook, who reportedly is the President of the Villas Board, requesting immediate
payment of the two accounts. The letter was sent via certified mail; however,
the acknowledgement card had not come back.A discussion followed re the need to
have better communication with the Villas Board. It was suggested that a joint
meeting could be one way to improve relations.
that we have had little response from attempts to find contractors to complete
storm damage repairs.Stu will contact Mike Haney to discuss his previous bid.Ty
reported that Hans, from Labor Brown, felt it was essential we replace the
insulation under the buildings once Comcast have completed their rewiring.Ty
will contact Comcast for a schedule.
that we change our grounds maintenance company. Several bids have been received
and evaluated.Ty moved that we enter into a contract with Creation Care at
$1500.00/month for 2005.Peter seconded the motion which passed unanimously.Ty
will advise Ray's Landscaping of this decision.
received from Robb Martel's attorney did not clarify how he could deliver good,
insurable, title to any dock space he proposed to sell to owners or the
POA.Apparently, only a quit claim deed is offered. Our attorney has gone back,
with a letter, requesting additional information in order for HVPOA to consider
options.Brian suggested the Board would need to meet in closed executive session
to discuss the mold remediation issue since legal action with a unit owner may
that all materials needed for a membership vote had been developed and formatted
by our attorney to assure legality and enforceability. He then reviewed the
proposed lottery process and answered questions from owners present.Ty moved
that "use periods" be changed so that the first one would be
February-March-April. Donna seconded the motion which passed unanimously.Brian
and Donna to work with Star to set up the complete mailing packages.
on the meeting he and Brian had with SWFMD personnel. They (SWFMD) indicated
they have no record of having approved a storm water permit for the storm
drainage system installed by the developer. The only system they would approve
to remedy our standing water problem would involve a sand filter process. Peter
also reported the possibility that water from under the buildings
might be able to
be moved to the swale, through the sand filter and out. Brian made a motion that
Johnson Engineering be engaged to study the situation, meet with SWFMD, design
and provide an estimated cost for the project. Peter seconded the motion which
the proposed budget, which had been sent to all owners. Monthly fees would
increase to $335.00.It was felt that this coupled with some residual special
assessment funds and reserves would allow for hurricane damage to be repaired
without need for a special assessment. Peter moved to adopt the budget as
presented. Donna seconded the motion which passed unanimously.
The Board requested management purchase (2) new flags for the entry and a new
Donna volunteered to head up the “Clubhouse
The Board approved the purchase of a good quality
The next Board meeting will be
With no further business to come before the Board the
meeting was adjourned.
Star Hospitality Management, Inc