HARBOUR VILLAGE PROPERTY OWNERS ASSOCIATION, Inc.

Minutes of Special Board of Directors Meeting

 May 31, 2006

 

President Brian Kirkpatrick called the meeting to order at 9:10 AM.

 

Board Members Present: President: Brian Kirkpatrick, Secretary: Donna Gerritsen and Director: Naomi Conrad by telephone, Treasurer: Ty Bevington and Vice President: Rich Moreau were present in person, thus establishing a quorum. Also present was Peter Grant, representing Peter Grant, Inc. our management company.

 

Notice of Meeting: A Meeting notice with agenda was posted in the normal manner in accordance with the Association Bylaws and Florida Statute #718.

 

Hurricane Shutter Policy: Rich Moreau led a discussion of the various issues in the draft policy he had previously circulated to the Directors. Two additional items were added to clarify the actual location on the buildings where the shutters can be installed and details on when the shutters can remain in place. After extensive discussion Rich Moreau made a motion to adopt the hurricane shutter policy as modified. Naomi Conrad seconded. The motion passed 5:0. Policy copy attached.

 

Rich Moreau made a motion to invest up to $3,162.00 to have Rollsecure Shutters, Inc. install the approved shutters on the Clubhouse. While providing protection for Association property this will also give Owners the opportunity to see the approved product and installation. Donna Gerritsen seconded the motion. The motion passed 5:0.

 

New Business: The renewal of our management agreement is due. Brian Kirkpatrick made a motion that the contract be extended at the current fee structure for a period of six months. This would bring the contract term into line with the Association’s fiscal year and make fee adjustments more practical for Association budgeting purposes. Rich Moreau seconded the motion. The motion passed 5:0.

 

Next Board meeting: Wednesday, June 28th at 10:00 AM in the Clubhouse.

 

There being no further business before the Board, Donna Gerritsen made a motion to adjourn, and Ty Bevington seconded the motion. The motion passed 5:0.

 

Meeting Adjourned.


Harbour Village Property Owner’s Association, Inc.

Hurricane Shutter Policy

 

HVPOA By-Laws 4.18:           To Approve the Installation of Hurricane Shutters.  The Directors shall adopt hurricane shutter specifications for the Condominium which shall include color, style, and other factors deemed relevant by the Board.  All specifications adopted by the Board shall comply with the applicable building code, or shall be structured to ensure that installed shutters are in compliance with the applicable building code.  The Board shall not refuse to approve the installation or replacement of hurricane shutters conforming to the specifications adopted by the Board, provided that the Board may condition approval upon the Unit Owner’s agreement to execute appropriate documentation regarding same.

Florida Statute 718.113 (5) : Each board of administration shall adopt hurricane shutter specifications for each building within each condominium operated by the association which shall include color, style, and other factors deemed relevant by the board. All specifications adopted by the board shall comply with the applicable building code. Notwithstanding any provision to the contrary in the condominium documents, if approval is required by the documents, a board shall not refuse to approve the installation or replacement of hurricane shutters conforming to the specifications adopted by the board. The board may, subject to the provisions of s. 718.3026, and the approval of a majority of voting interests of the condominium, install hurricane shutters and may maintain, repair, or replace such approved hurricane shutters, whether on or within common elements, limited common elements, units, or association property. However, where laminated glass or window film architecturally designed to function as hurricane protection which complies with the applicable building code has been installed, the board may not install hurricane shutters. The board may operate shutters installed pursuant to this subsection without permission of the unit owners only where such operation is necessary to preserve and protect the condominium property and association property. The installation, replacement, operation, repair, and maintenance of such shutters in accordance with the procedures set forth herein shall not be deemed a material alteration to the common elements or association property within the meaning of this section.

 

By Resolution of the Board of Directors of Harbour Village Property Owner’s Association, Inc. at a duly noticed meeting on May 31, 2006 the following hurricane shutter policy was adopted pursuant to and in full compliance with Florida Statute 718.113 (5) and paragraph 4.18 of the Association’s By Laws as amended.

 

All hurricane shutter installations shall comply with the following design and color specifications:

 

  1. All shutters shall be manufactured from GE Lexan XL10 clear storm panel sheets meeting or exceeding Florida Building Code 2004 and shall be mounted against door and window openings to maximize the protection of the glass areas.
  2. All track and mounting hardware shall be colored either white or, if grey, shall match the siding color. All track and mounting hardware shall be manufactured of a non-ferrous metal material (aluminum or stainless steel) to eliminate the possibility of any rust markings on the buildings.
  3. All track and mounting installations shall be performed by a Charlotte County licensed professional. The Board shall process approvals for each Installer upon request.
  4. The following company/s are pre-approved:- Rollsecure Shutters, Inc. 1762 Trade Center Way, Naples, FL. 34109 (239) 594-1616
  5. All track and mounting installations shall require a building permit issued and inspected by the Charlotte County Building Inspector’s Office.
  6. The purchase, initial installation, use and storage of shutters shall be the sole responsibility of each individual Owner and the Association shall bear no responsibility for the installation, use and storage of shutters.
  7. Shutters may be put up on a per storm basis or may be left in place for the duration of the official hurricane season - June 1st to November 30th each year. The Association reserves the right to have shutters removed and stored if Owners do not remove them in a timely manner.