HARBOUR VILLAGE PROPERTY OWNERS ASSOCIATION, Inc.
Minutes of Board Meeting
June 29th 2010
President, Rich Moreau, called the meeting to order at 9:00 am.
Board Members Present: In person was: Rich Moreau, via teleconference were Brian Kirkpatrick, Vincent Tuccio, Donna Gerritsen & Bill Lander thus establishing a quorum. Also present was Peter Grant, representing Peter Grant, Inc. the Association’s Management Company.
Notice of Meeting: A Meeting notice with agenda was posted in the normal manner in accordance with the Association Bylaws and Florida Statute #718.
Approval of Minutes: Brian Kirkpatrick made a motion to approve the minutes of the 4/27/2010 Board Meeting as previously distributed. Second by Bill Lander. All in favor. The motion passed.
Financial Report: Management presented draft financial statements as of 5/31/2010 showing that the Association has $279,899.02 in cash or cash equivalents and $297,015.22 in total assets. The May and YTD budget variance reports were discussed and various questions answered. The current expense budget status shows $1485.02 over budget year to date.
o Entry Gate Project: Management explained that Lee Herman has left Action Gates and a new rep has been updated on the status of the project. A new contract including the installation of the gate is being drawn and sent to Rob Martell for signature and deposit.
o Stair Carpet: Rich Moreau explained that the stair re-carpeting project has been completed.
o Pool Equipment Fence: Management advised that USA Fence is waiting on the issuance of a building permit to begin the fence installation. Management was instructed to see if there is anything the Association can do to expedite the matter.
o Parking Bumpers: Six recycled plastic bumpers have been ordered and should be here for installation in the next week or so.
o Boat Yard Gate: A contract to replace the broken gate has been signed with USA Fence and should be completed shortly.
· Roof Repair: Rich Moreau made a motion to approve the expenditure of $5,720.00 from the Roof Repair Reserve for screw replacement and vent stack cap installation on the buildings. Second by Bill Lander. All in favor. The motion passed.
· Melaleuca Trees: Management was instructed to obtain bids for the removal of melaleuca trees near the end of the boat dock.
· Cleaning & Custodial: Management was instructed to explore & submit a new proposal to the Board regarding changes to custodial duties. Some suggestions included: splitting the duties and including a specialty cleaning person for the kitchen, bathrooms, exercise room, railings and lamps; a more vigorous person for the additional outside work; and special attention from Management as to the amount of paid time spent by staff talking to residents. Donna Gerritsen has obtained some bids and will forward them to Management upon request.
The next Board meeting will be on August 31st 2010 at 9:00AM
There being no further business before the Board Rich Moreau made a motion to adjourn. Second by Donna Gerritsen. All in favor. The meeting was adjourned.