HARBOUR VILLAGE PROPERTY OWNERS
Minutes of Board of Directors Meeting
July 12, 2005
President Brian Kirkpatrick called the meeting to order at 10:00 AM.
Board Members Present: Director: Rich Moreau was present in person, President: Brian Kirkpatrick, Vice President: Ty Bevington and Secretary: Donna Gerritsen were also present by teleconference thus establishing a quorum. Also present was Peter Grant, representing Peter Grant, Inc. our new management company.
Notice of Meeting: Meeting notice was posted in the normal manner in accordance with the Association Bylaws and Florida Statute #718.
Approval of Minutes: Minutes from the board meeting on 3/31/05 were discussed and small changes were made to grammar and phraseology to more accurately depict the subject matter. Donna Gerritsen moved to accept the minutes as modified. Ty Bevington seconded the motion. The motion passed. Rich Moreau moved to accept the minutes of the 5/20/05 board meeting as presented. Donna seconded the motion. The motion passed.
Financial Report: Management gave an overview of financial information available from Star Management through the period ending May 31, 2005. An amount of $5,037.17 that should have been paid from Account #1005 has been paid from #1010 (Reserves) A journal entry will be made to correct this payment which will have the effect of zeroing out #1005 as was the Boardís original intent. A difference between the cash reserves position and the individual reserve allocation was noted. Peter will work with Star Management to address this issue. Past due Owner accounts were discussed with follow up requested of Management where necessary.
The subject of Insurance coverage was discussed and the need to increase the amount of coverage was noted. Management is to follow up and ascertain the exact amount of flood insurance coverage we have. This number was not readily available within the existing file at the time of the meeting.
Riverwood Sewer Rate Increase: Discussion of this increase, which was beyond the control of the Associations affected, resulted in a motion by Donna Gerritsen, seconded by Ty Bevington that a letter be drafted to all owners explaining the situation and an invoice for their prorated share of the increase from March 1, 2005 through August 31, 2005 be included. Further explaining that the monthly dues will increase from September 1, 2005 to cover this increase.
Declaration of Board vacancy: With the resignation of Peter Grant, a vacancy now exists on the board. Brian Kirkpatrick made a motion, seconded by Donna Gerritsen, that Management prepare a letter to Owners requesting anyone who may be interested in the position to immediately respond so that a decision can be made at the next Board meeting.
Clubhouse Interior Report: Donna Gerritsen reported that the painting of walls has been completed. The installation of new tile in the entry, kitchen area and both interior bathrooms is also completed. Carpet installation began on 7/11 and the bulk of the work will be completed today, 7/12. Baseboard and final trim remains to be done. Renovation of the pool table is being held over until all carpet work is complete so that only one leveling of the table will be necessary.
Pier/Canal/Entrance Lighting: Donna Gerritsen has received quotes from two Electrical contractors. The quote to install a GFI outlet to power low voltage lights was quoted at $150.00 The Board discussed various changes and possibilities with snook lights. Donna will shortly receive additional information on pole lighting and will circulate it to board members.
Drainage project: Ty Bevington agreed to take the oversight position for this project.
Building Repair: Rich Moreau noted that the siding repair has been satisfactorily completed.
Pest Control: The Pest Guard termite inspection scheduled for Tuesday, April 19th, was completed and NO visible active or inactive infestations were found.
Legal Report: Brian read a letter from our attorneys regarding answers received form Mr. Martellís attorneys on the dock ownership subject. He will fax copies to the other board members today so that the matter may be addressed further, at a later date, if necessary. Discussion on the need for access to all units resulted in the board asking Management to conduct a complete survey of all existing keys and to provide a list of any units where correct keys are not currently available.
New Business: The recent hurricane has deposited a large amount of debris on our property along the River sea wall. Donna moved to authorize up to $450.00 for the clean up and removal. Ty Bevington seconded the motion. The motion passed. Management is directed to have the work completed.
Boat Committee: Rich Moreau has heard from several owners originally interested in serving on this committee stating that they were not available at this point in time. The need for any immediate action may be reduced by the fact that a number of HV Owners have begun the process to purchase dock space further down the canal.
Next meeting: Tuesday, August 30, 2005, 10:00 AM at the Clubhouse.