HARBOUR VILLAGE PROPERTY OWNERS ASSOCIATION, Inc.

Minutes of Board of Directors Meeting

 January 10, 2006

President Brian Kirkpatrick called the meeting to order at 09:00 am.

Board Members Present: President: Brian Kirkpatrick, Vice President: Ty Bevington, Secretary: Donna Gerritsen and Director: Rich Moreau were present in person, thus establishing a quorum. Naomi Conrad had called with regrets that she could not make the meeting. Also present was Peter Grant, representing Peter Grant, Inc. our management company.

Notice of Meeting: A Meeting notice with agenda was posted in the normal manner In accordance with the Association Bylaws and Florida Statute #718.

Approval of Minutes: Donna Gerritsen made a motion to accept the minutes of the 11/29/05 board meeting as distributed. Ty Bevington seconded the motion. The motion passed.

Financial Report: Treasurer: Ty Bevington gave an overview of financial data through the period ending December 31, 2005 as distributed to each Director prior to the meeting. It was noted that several projects that were planed to be paid for in 2005 had not yet been completed and billed. Management was instructed to make accruals and reserve for these expenditures in 2006. A meeting with the CPA has been set for 1/11/06 to address these and annual review matters.

Clubhouse Interior Report: The round tables that had been previously approved for purchase have been purchased. The subjects of: resurfacing of the kitchen counters, paintings and sofas were discussed and Donna Gerritsen, Chairperson of the Clubhouse renovation committee noted that the next meeting of the Clubhouse committee will be on Thursday, January 12, 2006 when these items will be addressed and a formal plan presented to the Board for approval.

Pier/Canal/Entrance Lighting: Donna Gerritsen presented bids from Empire Electric Service, Inc. and Electrical Construction and Services, Inc. The bids were for $8,052.00 and $7,500.00 respectively. After discussion Donna Gerritsen made a motion to accept the bid from Electrical Construction and Services, Inc. for $7,500.00 and have them commence work as soon as possible, Rich Moreau seconded, the motion passed.

Grounds Keeping Report: Ty Bevington gave an overview of the current grounds keeping status and informed the board that a new contract with our Landscapers, Creation Care Landscaping, has been agreed upon for 2006. It met the 2006 budget constraints.

Drainage project: Brian made a motion to proceed with the installation of sumps and electric pumps at Building #2 and the Clubhouse to drain excess standing water. This will be funded from a previous resolution allocating up to $2,000 be spent on this drainage. Donna Gerritsen seconded, the motion passed. Management was instructed to obtain concrete stepping stones for Buildings #3 & #4 to allow Owners to walk to the parking lot without getting too wet under foot.

Insurance: Management was instructed to select a qualified appraiser and obtain a replacement cost appraisal for all the buildings. Upon receipt of this appraisal the Board will continue to examine the current coverage as it relates to the appraised replacement cost. Discussion ensued involving the Boards authority to adjust deductible amounts in order to save on premiums and that owners could add "Loss Assessment" coverage to their individual policies at minimal expense to cover any special loss assessment that may be necessary in the event of a major loss. 

Heritage Agreement: Discussion on the recently signed agreement with Heritage of Sarasota, Inc. occurred involving the fact that all Owners who had contributed to the road fund have now been reimbursed from the funds provided by Heritage. Brief discussion took place regarding the gated entrance. As no answers are yet available on the possible vacating of Warren Avenue and the possible placement of the gate, no action was necessary at this time.  

New Pool Contractor: Rich Moreau advised that a new Pool contract became effective January 1, 2006 with Isles Pools. A positive difference in pool cleanliness was noted by several Owners. This contract saves approximately $1.00 per unit per month as compared to the proposal from last year's contractor.  

Walkway & Lanai Lights: Brian Kirkpatrick made a motion that a four year plan be implemented by Management to have the walkway and lanai lights replaced beginning on Building #1 this year. The removed lights that are in workable condition should be used to replace badly damaged units on other buildings. Donna Gerritsen seconded, the motion passed.

New Business: Donna Gerritsen expressed a hearty "Thank You" to Ty & Debbie Bevington, Patti Grant, Jim and Barb Nimmer and Anthony & Barbara Prince for providing and decorating the Clubhouse for Christmas. Brian Kirkpatrick raised an issue unique to only four units in Building #1 (#101, #102, #110 and #111). In these units the front doors open inwards and some Owners wish to install screens on these doors. The Board approved a policy allowing Owners, at their sole expense, to install sliding screens on these entry doors. Several additional items were mentioned that will require follow up - Under building Insulation - Concrete driveway repairs - pool deck cracking - obtaining seasonal decorations for the clubhouse - preferred Contractor list.  

Legal Report: Brian Kirkpatrick led a discussion with the Board and Owners on various changes that have been made to the draft condominium documents as discussed at the last Board Meeting. As soon as a few final adjustments are made, copies will be circulated to all Owners. Later in January, Owner workshops will be held to discuss these new docs and provide answers to any concerns Owners may have. An approval vote is set to take place at the 2006 Annual Meeting, which was scheduled for March 21, 2006 in the Clubhouse.

Next Board meeting: Tuesday, February 14, at 10:00 AM in the Clubhouse.

There being no further business before the Board, Donna Gerritsen made a motion to adjourn, and Rich Moreau seconded the motion. The motion passed.

Meeting Adjourned.