HARBOUR VILLAGE PROPERTY OWNERS ASSOCIATION, Inc.
Minutes of Board of Directors Meeting
February 14, 2006
President Brian Kirkpatrick called the meeting to order at 09:59:34 am.
Board Members Present: President: Brian Kirkpatrick, Vice President: Ty Bevington, Secretary: Donna Gerritsen, Director: Naomi Conrad and Director: Rich Moreau were present in person, thus establishing a quorum. Also present was Peter Grant, representing Peter Grant, Inc. our management company.
Notice of Meeting: A Meeting notice with agenda was posted in the normal manner in accordance with the Association Bylaws and Florida Statute #718.
Approval of Minutes: Ty Bevington made a motion to accept the minutes of the 1/10/06 board meeting as distributed. Rich Moreau seconded the motion. The motion passed.
Financial Report: Treasurer, Ty Bevington gave an overview of financial data through the period ending January 31, 2005 as distributed to each Director prior to the meeting. He reported a very healthy cash position of $200,619.59 and provided a short discussion on the budget variance report to discuss items under or over budget.
Clubhouse Interior Report: The majority of the clubhouse renovation and updates are now completed with the purchase of an additional 20 folding chairs. Kitchen counter tops, a DVD player and additional artwork remain to be finalized.
Pier/Canal/Entrance Lighting: Donna Gerritsen announced that the lighting project is almost completed. The electrical contractor has completed his work plus some additional work to bring sub-standard wiring up to code. The Charlotte County Building Inspector has provided final approval to all permitted work completed. Remaining items include low voltage lighting along the pier and Flag illumination.
Grounds Keeping Report: Ty Bevington gave an overview of the current grounds keeping status and informed the board that a new contract with our Landscapers, Creation Care Landscaping, has been signed for 2006. It meets the 2006 budget constraints.
Drainage project: An earth moving contractor will complete some drainage work around the drainage weir behind building #4 on Saturday in an attempt to make this weir operable as originally designed.
Insurance: Management advised that the only bid received from several Appraisers contacted was for $2,500.00 . An additional bid is expected later today.
Legal Report: Brian Kirkpatrick led a discussion with the Board and Owners on the various final changes that have been made to the draft condominium documents as discussed at the recent workshop. Legal opinion and clarification of effect has been sought on several items, an approval vote is set to take place at the 2006 Annual Meeting, which is scheduled for 10:00 am, March 21, 2006 in the Clubhouse.
Next Board meeting: Annual Members Meeting: Tuesday, March 21, at 10:00 AM in the Clubhouse.
There being no further business before the Board, Donna Gerritsen made a motion to adjourn, and Ty Bevington seconded the motion. The motion passed.
Meeting Adjourned. 11:06:21am