April '04 Board of Directors Meeting Minutes
President Brian Kirkpatrick called the meeting to
order at 10:00 AM.
President; Brian Kirkpatrick, Vice
President; Ty Bevington, Treasurer: Peter Grant, Secretary; Donna Gerritsen and
Director; Stu Lewis, thus establishing a quorum. Also present: Sherry Danko and
Paul Michalezka representing Star Hospitality Management, Inc.
Peter Grant moved to waive reading of the March
6, 2004 Board of Directors meeting and approve them as distributed. Ty
Bevington seconded the motion. The motion passed unanimously.
Peter distributed financial reports ending February 29th. to Board members.
Peter reviewed the report indicating that some of the line items required
adjustment. Stu Lewis asked if he could continue receiving copies of the check
register. Peter is currently reviewing the Financial Report process and will
indicate to management which reports he would like to have generated monthly.
The following dates were chosen for summer meetings: Tuesday, May 4th at 9:00
AM. and Tuesday, June 29th at 9:00 AM. The Board discussed having a second
telephone line installed which would allow computer/telephone teleconferencing
at a much lower cost then conventional conference calling. Donna moved to have
the second line installed. Ty seconded the motion. The motion passed
Riverwood/Severn Trent: Donna reported she had spoken with Sonia Rawley.
indicated to Donna that Harbour Village representatives may need to attend a
Board meeting which is tentatively set for April 20th at 3:00 PM at Riverwood.
Donna will not know for sure until early next week. Donna would like to have
someone attend the meeting with her. It will be at this meeting a decision will
be made if Riverwood will approve an inspection and cleaning of sand from our
sewer lines. Ty agreed to accompany her to the meeting.
House Entry Repair:
Stu reported Labor Brown has agreed to perform the work for $2,500.00. The
contractor is working up a schedule, Stu thinks it will be at least a month or
so before work begins.
Stu reported he has received (2) proposals he is waiting on a third. Ballard
Resurfacing Co. has actually addressed the (3) sink hole problems. They will dig
out the sink holes and make permanent repairs. The other bidders will only fill
and smooth out the depressions. Stu moved to accept the bid from Ballard
resurfacing for approximately $7,000.00, not to exceed $7,200.00. Ty seconded
the motion. The motion passed unanimously.
Floor Attic Inspections:
Peter will speak with Don Pelton to get a bid to do an inspection of all second
The Board elected to table this to next meeting. Stu spoke with Rob Martell who
is aware there could be some drainage issues from the Villas walks, driveway
onto our property.
Board briefly discussed several water drainage issues. The Board will revisit
these issues at the next Board meeting.
Danko reported the Title company has indicated this search has been more
complicated then anticipated. No commitment has been made by the title company.
Sherry will go back to them for a firm date which should be before the next
Through the Trees:
Les Hassell reported SWFMD has dismissed the appeal and as a result we are in
the clear with SWFMD. It was indicated drawings need to be made by a
variables were presented by Stu as per his discussions with Mr. Martell.. Stu
suggested that after the Board meeting our owners look at some recent
developments and drawings from Rob Martel.
& Canal Lighting:
Donna reported the
FPL Lighting Programs are for residential properties only. Donna has
found fixtures that cost $21.00 each to light the pier walkway. Additional
fixture are needed to illuminate the flag and perhaps the water. Cost to wire
the lights is needed. No final recommendations at this time.
Boats and Trailers:
Brian stated decisions need to be made how to handle the people that letters
have gone out to. Additional letters will be sent to Mr. Jorgenson the owner of
#206 who has (2) Kayaks and Mr.Kowalski who has a dingy stored on common
property. We also have a situation with the (3) abandoned trailers in the
storage yard. A general letter has been prepared to go out with the annual
meeting minutes and year end financial report.
Brian asked management to send our boat rules to our attorney for an opinion as
to how to how we can enforce them. Boats not used regularly or left in the canal
by non residents deprive residents of this amenity.
indicated (3) Life Rings and Ropes need to be purchased (2) for the pool and (1)
for the end of the pier.
& Trailer Storage Committee Report: Ty reported several owners have agreed to serve on the committee. Joe
Geiselman, Joyce and Jack Quinn, Chuck Froman and possibly Mike Chiara. Ty asked
the people that have volunteered to serve on the committee to think about the
problems we have had in the past and are currently having and to suggest
solutions to eliminate the problems. Put your ideas on paper. Ty and Peter will
accumulate ideas. Ty understands this will not be an easy process.
Document Revision: Brian reviewed what was discussed at the last executive session Board meeting.
- changes in the documents.
separate rules & regulations from the documents.
provision added for fining.
staggered terms for Board members, and (5) year term limits.
board members need to be current unit owners & designated voter for the
all sections 75% of quorum to approve.
plumbing & electric clarification.
clarification of limited common elements regarding attic space.
reference to developer language removed.
asked for additional ideas from members.
Hassell stated that lanai railings are bowing. He has asked Labor Brown for a
bid to repair.
next Board Meeting will be Tuesday, May 4th at 9:00 AM.
no further business to come before the Board the meeting was adjourned.
Hospitality Management, Inc.